How to Effectively Enhance Collaboration Between Teams: 5 Tips

March 2020 was the time when the world stopped, but people never stopped. The big point emphasized innovation in virtual space.

After discovering the cost-effectiveness of doing business in effect, I saw a company shut down a physical location. Companies are moving from traditional meeting room meetings to doing business using meeting platforms such as Zoom. The team ran the service and innovated from home.

Remote team collaboration has become a priority, but it’s not always easy. There are also collaborations between teams that need to be considered.

This article describes how teams can succeed in remote collaboration and how to facilitate collaboration between teams.

What is collaboration between teams?

Collaboration between teams means that multiple teams work together to achieve a common goal. This allows groups of people from different departments and businesses to work together. Each team has a professional skill set that enhances the effectiveness of the entire group.

For example, the core team may be a marketing expert, but achieving the goal requires the expertise of the finance team. Alternatively, the core team may be a human resources expert, but achieving a common goal requires the assistance of a logistics and planning team.

These types of collaboration are powerful. They often lead companies to significant improvements and innovative solutions.

Before discussing facilitating collaboration between teams in detail, we first need to be aware of some signs of what an unhealthy team will look like.

If you notice any of the following signs, your collaboration may be inadequate.

  • Personal conflict between teams
  • Goal deviation
  • Lack of time and focus on collaboration
  • Double work
  • Information silo created by lack of communication
  • Lack of clarity in communicating responsibility
  • Micromanagement
  • Command chain is unclear
  • High emotional tension and isolation

If your team has a large number of these signs, it is no exaggeration to say that they are not healthy teams.

5 Tips for Effectively Promoting Collaboration Between Teams

Unhealthy teams struggle with mutual cooperation. So, if your team shows some of these signs, it’s time to evaluate where your team is and start using strategies to move from ineffective to highly effective. I did.

Here are five tips for effectively facilitating collaboration between teams.

1. Communicate clearly

Communication is the king. Say it a few more times. Allow it to enter your soul. Communication is the lifeblood of the success of all collaborations across teams.

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If you look at the statistics on why relationships fail, why people leave the organization, or why there is a high level of distrust among people in government, you’ll notice one big trend. Communication was poor.

The opposite is also true. Communication was good in areas with high success rates.

The more people you add to your team, the more you need to improve your communication and the way you communicate.

When your team was still small, you were able to successfully communicate with others. However, the more members you add to your project, the higher the level of communication you need to succeed.

Poor communication causes problems, and good communication solves the problem. If a team really wants to succeed, the success of collaboration between teams must be rooted in good communication.

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Check in weekly and have a monthly team meeting. Weekly check-in is designed to be a short meeting where you can meet the team in person.

At these meetings, we share our vision, talk about expectations and goals, answer questions, and address issues.

Weekly check-ins are not designed to solve all company issues. They aim to be a quick gathering to ensure that everyone knows what they are doing.

Monthly meetings are similar to weekly check-ins. However, the monthly meeting will be a little longer, as the goal is to inform and train cross-collaborators.

2. Set expectations between teams

Managing a project can be difficult. The more teams and team members you add, the more complex your project can be. Instead of managing a project, there is the additional stress of managing multiple teams with different personalities.

Setting collaborative expectations between teams is the key to team success. This ensures that each member of the team understands the tasks, goals, actions, communications, and roles they are active in.

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As a leader, you set expectations that everyone else will follow.

Do not underestimate this task. Team expectations are the leadership behind much of what you achieve.

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One of the best practices for this is to take the time to ponder. Look back on the actions of the team. Think about your project goals, individual roles, tasks, budgets, resources, and schedules.

Then determine the desired level of work the team needs, the completion of the task, and the expectations of action. Make a note of them all.

Don’t forget to tell the team clearly and regularly.

3. Define team roles and responsibilities

Confusion is one of the quickest and unhealthy ways to ruin collaboration between teams. Success prospers with clarity.

When it’s not clear, it unknowingly creates distrust within the team. Where there is distrust, there is always a lack of success because of the lack of growth.

Building trust with collaborators between teams begins with defining who does what and who answers who.

There is a simple power when it helps people to know what they should do and who their direct boss is.

When you take the time to define these things, you show people that they can trust you. When they trust you, they help the team to be efficient and successful.

It may sound basic, but if you master the basics, you can win at all levels. So don’t hate small beginnings or small things. That’s what brings collaboration between you and your team to the entire finish line.

You don’t have to do damage control on the back end because you do the hard work of creating tools on the front end.

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Create a flowchart and create a job description. People do what they see, not what you say.

It is also essential to note that people rarely remember things when they need them. Visually understand both team flow charts and job descriptions to give people quick access to drive successful collaboration between teams.

4. Create a system

The system has been said to save time, energy and money.

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If you think about it, the system (process) you create is the foundation for your team to grow. Everything that exists has a system on which it works.

Take the human body as an example. The system that runs the system. The human body is a complex system that houses the nervous system, endocrine system, and many others. When these systems operate at optimized levels, the human body is strong and healthy.

Why do we need to look at collaboration between teams differently? The team reaches the best performance with a set of optimized systems.

To effectively enhance collaboration between teams, leaders need to develop and implement systems within their teams. You will need a system for everything you do.

For example, you need a communication system, a budget and spending system, a marketing system, a follow-up system, and so on. The more systems you deploy, the better the collaboration between teams.

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After taking the time to create each system, create a sharable document that contains all the systems. This is a living document, as the system is subject to change and is often changed.

Give other members of the team the right to comment on how to improve the system. The more input from the team, the better the team’s approval and the better the system.

One thing to mention is that we don’t make all the proposed changes. Instead, talk to your team members about the change and see how they believe it will improve the system.

If the proposed changes improve your system, make changes. However, if the proposed changes do not improve your current system, leave them alone.

5. Keep transparency and remove information obstacles

Trust is rocket fuel that drives collaboration between all teams. The lower the level of trust a person has in you, the lower the output you get from them.

Reliability and ambiguity are some of the biggest factors that reduce trust within a team. Seeing these two things in the team’s leadership, the team begins to think that the leader is mean and needs to hide something.

It’s not what you want your team to feel or think about. Instead, you want your team to know that you can trust that you are the one who says you are. We want our team to understand that there is nothing to hide in leadership. It’s all tied to clear communication.

When the leadership of collaboration between teams dares to remain transparent and remove communication obstacles, it becomes one of the healthiest and most effective teams.

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Rejecting transparency often demoralizes the team and prevents it from reaching its true potential. The importance of this hint cannot be emphasized.

For the past two decades, I’ve seen the team collapse as leadership sticks to the need for secrets. Instead of being transparent, they lived in secret. Instead of communication and courage, they were quiet and scared.

The unstable leader is the final death of the team. Don’t fall into the trap of feeling that you need to hide things.

Be transparent and bold. Own who you are. Show the team where the wins and losses are. The leader your team needs and the leader modeled by others.

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Use weekly check-in meetings to discuss the challenges your team is facing.

Be honest and transparent about where your team is to reach your goals. Share the team’s recognized challenges and weaknesses. We apologize for possible abuse or contempt for team members.

When you apologize, think carefully about when and where you need this. You should not apologize weakly to them. But if you find out that you made a mistake, own it.

Above all, constantly strive to be as transparent as possible for a given team.

Final idea

Collaboration between teams can cause some anxiety. Working within a group can be difficult, but working within a group that works with multiple other groups can be overwhelming. Implementing these five tips to facilitate collaboration between teams will help you see your dream success.

It takes time, effort and effort, but you can do it. Take steps every day and follow the path to successful collaboration between teams.

Featured Photo Credits: Smartworks Coworking via How to Effectively Enhance Collaboration Between Teams: 5 Tips

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