7 Task Batch Processing Techniques That Boost Your Productivity

Many people are addicted to multitasking. It’s not uncommon to see people go back and forth from smartphones to laptops to iPads to smartphones again, believing they’ve accomplished more in less time. But multitasking is a myth. Instead of multitasking, what people are doing is simply jumping between tasks, and doing so makes them less productive.

To stop multitasking and get things done, you need to learn the technique of batching tasks.

What is batch processing?

Batch processing is a term used for computers. Early computers allowed him to do only one task at a time. Advances in technology have enabled computers to run multiple scheduled jobs at the most convenient times.

Batch processing is a very practical approach to increasing productivity. Maximize focus and reduce distractions by grouping similar tasks that require similar resources.

Before you start batching tasks…

The flipside of all the amazing things that technology has brought us over the past few decades is that there are so many things that can distract us from accomplishing our tasks and goals. interrupts every 8 minutes. Turn off your phone’s silent mode and you’ll be immediately bombarded with beeps and whistles. If social media notifications, emails, and phone calls don’t help, walk-ins are available.

Think about how many times you’ve heard the phrase, “Do you have five more minutes to spare?” or “Can I help you with something?” Most people don’t mean to interrupt you, but inevitably it happens. when?

There is always something on our plate that needs attention. Many people welcome interruptions because they give the illusion of increased productivity.

But nothing is far from the truth. According to one study,

“It takes me an average of 23 minutes and 15 seconds to get back to my task.”

It’s a real productivity killer. Instead, what people have to do is Focus on one task and complete it.

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To be able to get the most out of batch processing techniques, you first need to limit distractions.

  • turn on airplane mode – Airplane mode cuts out annoying phone and app notifications for computer users. Block access to websites for a period of time.
  • use the calendar Free space can fill up quickly if you’re not careful, so it’s important to reserve time for yourself to focus on the tasks you have to do. Set aside some time slots to avoid interruptions and you’ll be ready to rock.

Here are some other ways to remove distractions and help you stay focused.

Now that we’ve taken some time to focus on what needs to be done, let’s take a look at the different batching techniques you can use.

7 Task Batching Techniques

There is more than one approach to take when it comes to batch processing.

1. Pomodoro Technique

Many consider the Pomodoro Technique to be the holy grail of batch work. Developed by Francesco Cirillo in his 80s, the process involves dividing time throughout the day into short 25-minute blocks, with regular breaks in between.

Blocks of 25 minutes are called “pomodoros”. These short-term focus boosts prevent mental fatigue and help you complete tasks faster.

After each pomodoro, take a short 5-minute break to refresh your body and eyes. After he does four Pomodoros, take a 15-30 minute break.

2. Flow time technique

Although not as famous as the Pomodoro Technique, the Flowtime Technique was the brainchild of Zoe Read-Bivens, who found that Pomodoro frequently interrupted her flow.

The key to using the Flowtime technique is creating a timesheet that allows you to manage your daily activities. You can do it on your iPad or manually, each with its own advantages.

Going digital makes it easier to move things around and track overtime. But I prefer to go old school and write things out. According to Dr. Gail Matthews, a professor of psychology at Dominican University in California, the simple act of writing things down makes him 42% more likely to do it.

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Your timesheet should include the following column headings:

  • task name
  • time to start
  • ending time
  • interruption
  • Working hours
  • Break time

Over time, this will allow you to develop the flow that works best for you.

Don’t be too broad when choosing tasks. Instead, focus on specific tasks that are easy to accomplish. In many ways, you’re breaking your tasks down into more manageable pieces.

There is only one rule to follow when working on a task.

Work on your chosen task until you need a break. Don’t let the clock dictate how much time you spend on your tasks.

Instead, work until fatigue sets in or creativity stops flowing. The key is to keep working even when you find yourself in a pit.

The maximum time you should work on a single task is about 90 minutes. After that time, your earnings will decrease.

In such a case, it is better to rest well. Your body and mind will thank you.

Be sure to record the time spent on the task and the length of breaks.

Also, be sure to record any distractions that occur. This is a pretty spectacular exercise.

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Most people have no idea who or what is taking up their time. “I don’t know where the time went” is a common saying. This will let you know where the cracks are so you can develop strategies or solutions to prevent them from affecting you on a regular basis.

3. Eisenhower Matrix

This practical system was made famous in Stephen Covey’s 7 Habits of Highly Effective People, but he doesn’t refer to it as such.

The goal is to create a 2-by-2 grid divided into 4 quadrants. urgent, not urgent, important, not important, As you can see in the ToDoist diagram below:

The key is to redo this grid at the end of each day. Certain items move from one section to another for the day’s activities, and as you can see from the diagram, each box has he assigned one action.

  • Urgent and Important: Do
  • Important, Not Urgent: Set a Schedule
  • Urgent and Not Important: Delegate
  • Not urgent or important: Delete

Many people use this for long-term planning and combine it with their daily work Pomodoro.


Getting Things Done (aka GTD) was developed by time management expert David Allen. Compared to other batch jobs, it focuses more on planning than action.

I recommend watching this video on the GTD method to save time.

5. Gamification

The work of many people can be boring. Daily struggles certainly take their toll. So gamifying the task at hand can be an effective way to reduce the monotony of repetitive tasks.

The Forest app is a visual-based productivity app that shows the growth of a digital tree. it’s simple. When you plant a tree, a timer will start (you can set it from 10 minutes to 2 hours).

As long as you stay away from your screen, be it your smartphone or laptop, the tree will finish growing and add to your screen today.

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It may sound silly, but watching a tree grow is surprisingly effective in helping people focus because it provides a visual representation of their daily progress.

Who said work can’t be fun?


Developed by Canadian-born tech enthusiast Julia Gifford, the 52/17 concept means splitting your work day into 52 minutes of focused work and 17 minutes of rest.

With this timer you can:

7. Theme day

Another way to approach batch work is to simply set a daily theme. Christian evangelist Joel Osteen sets aside each day for another job.

On Wednesdays, he thinks, reads, and listens to audio programs in preparation for Sunday’s sermon. On Thursdays he writes his sermon word for word. Friday is devoted to memorization, and Saturday is dress performance day.

However, most people are employees, so they cannot take advantage of this approach. But for influencers and CEOs, it could revolutionize the way they work.

final thoughts

CEOs, managers, entrepreneurs, and students are in a never-ending quest to find ways to be more productive. The task batching technique does just that. The only question is which technique works best for you.

Featured Photo Credit: Jonathan Francisca via 7 Task Batch Processing Techniques That Boost Your Productivity

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